You’re engaged! You feel excited and pumped to start planning your wedding. You finally sit down with your notebook and pen and start with the basics – budgeting. The first step to wedding planning is determining your budget, which requires crunching some numbers. Sounds exciting, right? You look at your numbers and begin to feel nervous. It is probably one of the hardest things you’ll have to do during the planning process, so let us help you with some tips on saving your budget.
Date and Time
Here’s a great way to save some money on your wedding. Consider having your wedding off-season. Summer weekends are higher in cost than winter weekends. Winter weddings can be just as beautiful as a summer wedding, for half the price. Vendors are also more available during the winter months, so you’ll be sure to get your first pick! Today, most South Asian weddings are two-day events. Since the venue will make up 50% of your budget, consider having the ceremony on a Saturday and the reception on Sunday, or even having the ceremony on a Thursday and reception on a Friday. Try to escape from long weekends as they are the most costly! Another option to save your budget is the timing of your event. An evening reception will be higher in cost than a lunch reception. Determine the best possible options to help save your budget before picking the date and time.
Style/Theme of Wedding
The style of wedding will greatly determine your overall budget. If you’re planning to have a formal affair, with a 5 course-meal, it’ll be more expensive than an intimate wedding on your Uncle’s farm. A simple wedding vs. a luxury wedding will significantly impact your budget. The theme of the wedding can also greatly determine how much of your budget will be spent on executing the theme. A black tie affair will be more costly to execute than a rustic-themed wedding. Consider having some elements of your wedding as a “DIY” project. Nowadays, Pinterest has a whole realm of ideas to make your wedding a special one without having to spend the extra dollar!
Most couples won’t actually create a breakdown of their budget but rather they’ll discuss how much they want to spend overall on their wedding. When you begin crunching your numbers to see what is a suitable budget for you, you’ll want to discuss what’s important to each partner. Determining what is most important to one another will help determine which elements of the wedding you are willing to spend more on. Your partner may want the best photographer, whereas you may want to splurge on decor. Mapping out what’s important will help you cage which vendors are the perfect fit for your needs!
We know you want to share your special day with all your family and friends, but this can hinder your pockets. The longer your guest list, the higher your overall budget will be. Food and liquor are typically one of the biggest expenses for the wedding, and therefore size matters. Decreasing your guest list will allow you to spend more on other details of your wedding such as decor, cake, entertainment, rentals etc. Small or big wedding, your special day will remain special!
As a wedding planner, we are always crunching numbers and keep our dashing couples on track. Find out how we can help you budget your wedding accordingly!
Let’s start with the basics. No matter what type of service you are booking for your wedding, whether it is a photographer, cinematographer, event stylist, hair and make-up artist or DJ, having a formal contract, in writing is an absolute must. Without a contract you have no guarantee or agreement of the services provided, along with the big question of whether the vendor will hold the date of your wedding. Without a contract, and some sort of initial payment, you can highly assume that the vendor may not provide services on the day of your wedding.
Here are a few key components of a legitimate contract:
1. The Basics:
- Name of the Bride and Groom
- Contact information of the Bride and Groom
- Date of service(s)/wedding
- Contact information of the vendor
- Location of venue(s)- some contracts allow this to be confirmed at a later date
- Start and end times – some contracts allow this to be confirmed at a later date
- Deposits and final payment amounts
- Signature of all involved parties
When you create a contract with a vendor, it is essential to clearly indicate the service you are contracting for and the details associated with that service. It could be a few bullet points or complete sentences, but it should confirm in writing the services agreed upon. This will assist in avoiding confusion when confirming details of what is expected a few weeks prior to the wedding. For example, if you are signing a AV/Lighting contract, it should list exactly what type of lighting you are receiving ie. pin-lighting, spot lighting, intelligent lighting etc. Review the contract before signing it to ensure all details are outlined correctly and as per your wishes.
Every contract should include a clause that outlines the cancellation and refund policy. Make sure to read through the cancellation and refund policy very carefully as some tend to be very complex. Understand the amounts you’ll be refunded and the cut-off dates for cancellations. Sometimes unforeseeable situations occur that can cause the wedding to be cancelled or delayed. It’s crucial to know what the cancellation and refund policy entails.
If a vendor refuses to provide a contract or is missing essential information, ask to have it included. Always think twice if a contract does not include key details.
Protect yourself and your wedding by always signing a contract with each vendor.