Let’s start with the basics. No matter what type of service you are booking for your wedding, whether it is a photographer, cinematographer, event stylist, hair and make-up artist or DJ, having a formal contract, in writing is an absolute must. Without a contract you have no guarantee or agreement of the services provided, along with the big question of whether the vendor will hold the date of your wedding. Without a contract, and some sort of initial payment, you can highly assume that the vendor may not provide services on the day of your wedding.
Here are a few key components of a legitimate contract:
1. The Basics:
- Name of the Bride and Groom
- Contact information of the Bride and Groom
- Date of service(s)/wedding
- Contact information of the vendor
- Location of venue(s)- some contracts allow this to be confirmed at a later date
- Start and end times – some contracts allow this to be confirmed at a later date
- Deposits and final payment amounts
- Signature of all involved parties
When you create a contract with a vendor, it is essential to clearly indicate the service you are contracting for and the details associated with that service. It could be a few bullet points or complete sentences, but it should confirm in writing the services agreed upon. This will assist in avoiding confusion when confirming details of what is expected a few weeks prior to the wedding. For example, if you are signing a AV/Lighting contract, it should list exactly what type of lighting you are receiving ie. pin-lighting, spot lighting, intelligent lighting etc. Review the contract before signing it to ensure all details are outlined correctly and as per your wishes.
Every contract should include a clause that outlines the cancellation and refund policy. Make sure to read through the cancellation and refund policy very carefully as some tend to be very complex. Understand the amounts you’ll be refunded and the cut-off dates for cancellations. Sometimes unforeseeable situations occur that can cause the wedding to be cancelled or delayed. It’s crucial to know what the cancellation and refund policy entails.
If a vendor refuses to provide a contract or is missing essential information, ask to have it included. Always think twice if a contract does not include key details.
Protect yourself and your wedding by always signing a contract with each vendor.
If you’ve come this far then you’ve already done half the work. Every bride goes through the thought process of why you should hire a wedding planner. Here are 3 reasons why you should consider hiring a wedding planner:
WEDDING PLANNING IS STRESSFUL: Wedding Planning requires you to learn a whole new set of skills; negotiation, organizational skills, problem-solving skills etc. It sounds stressful already right? This is why hiring a wedding planner makes wedding planning that much easier. From the small details, to communicating with vendors, to booking and attending your appointments, wedding planners take the workload off of you so you can enjoy being engaged.
WEDDING PLANNING TAKES TIME: In this busy and hustle-bustle world we live in taking on more responsibilities in our daily lives can be overwhelming. Finding and contacting the right vendors, and knowing who to trust is a time consuming and stressful task. Having a wedding planner by your side can solve this problem. With industry and vendor knowledge, a wedding planner can direct you to the right vendors who will fit your style and needs. The wedding professionals have the time and resources to plan your wedding from start to finish, leaving no cracks in between.
WHERE TO SPEND THE MONEY? Big or small budget, do you know where to spend the money? Allocating your budget is one of the hardest aspects of planning a wedding. Having an organized budget will help you focus on parts of your wedding that are most important to you. Wedding planners are your personal financial advisors. As a wedding planner, we are educated in knowing what percentage of your budget will be spent on a specific vendor or category. We help you budget your money wisely and most importantly, help you keep on track.